CITD - Producing Professional Minutes Workshop

CITD - Producing Professional Minutes Workshop : Friday 10 November


The course is useful for anyone who must take notes at meetings, whether these be formal minutes or a brief report.


  • By the end of the course delegates will:
  • Understand the conventions governing formal meetings and minutes;
  • Understand the formal language of meetings;
  • Be capable of preparing an agenda using the appropriate conventions;
  • Recognise the need for a solid relationship with the chairperson of formal meetings and understand the dynamics of meetings;
  • Be capable of taking concise notes during meetings using a recognised system;
  • Be capable of preparing either conventional minutes or notes of meetings, as appropriate to their work;
  • Understand the need for ratification of minutes;
  • Use reported speech correctly.


  • The different types of meeting and their concomitant recording styles.
  • The role of the minute/note taker.
  • The formalities and conventions of meetings.
  • The importance of the agenda and agenda preparation.
  • The conventions of minutes/notes of meetings.
  • Taking notes at the meeting, breaking each item into sections, spotting irrelevancies.
  • Using reported speech and plain English.
  • Ensuring conciseness and consistency of notes.
  • Practical minute taking exercises.


The course is extremely participative. Delegates are expected to take part in a mock meeting and to produce actual notes. Each topic is accompanied by a short, practical exercise. A fully detailed booklet accompanies the course. Humorous materials are used where appropriate in order to lift and enliven the subject.

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